Privacy Policy for AuditAgent.ai

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Last Updated: May 20, 2026

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AuditAgent.ai ("AuditAgent," "we," "us," or "our") is committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit https://www.auditagent.ai/, use our platform, products, services, integrations, and applications (collectively, the “Services”), or otherwise interact with us.

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For purposes of this Privacy Policy, “Personal Data” means information that identifies, relates to, describes, or can reasonably be linked to an identified or identifiable individual.

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Depending on the circumstances, AuditAgent.ai may act as:

1. A Data Controller when we collect and process personal data directly from website visitors, customers, prospective customers, and users of our Services.
2. A Data Processor / Service Provider when our customers use our Services to process personal data in connection with their compliance, auditing, security, governance, risk, operational, or business activities.

Please read this Privacy Policy carefully to understand our practices regarding your information.

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Table of Contents:

1. Information We Collect
2. How We Use Personal Data
3. Legal Bases for Processing
4. How We Share Personal Data
5. AI and Automated Processing
6. International Data Transfers
7. Data Retention and Security
8. Cookies and Tracking Technologies
9. Your Privacy Rights
10. California Privacy Rights
11. Third-Party Services and Integration
12. Children’s Privacy
13. Changes to This Privacy Policy
14. Contact Us
    
    

1. Information We Collect

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1.1 Information You Provide Directly

We may collect Personal Data that you voluntarily provide when you:

• Register for an account
• Request a demo or contact us
• Subscribe to newsletters or marketing communications
• Use our Services
• Participate in webinars, surveys, or events
• Communicate with our support team

This information may include:

• Name
• Email address
• Company name
• Job title
• Phone number
• Billing information
• Account credentials
• Any information you choose to submit through our Services

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1.2 Customer Data

Customers may upload, submit, or otherwise provide information to AuditAgent.ai through the Services (“Customer Data”). Customer Data may include:

• Internal audit documentation
• Compliance records
• Operational or security documentation
• Employee or contractor information
• System logs and reports
• Risk management data
• Uploaded files, communications, or workflow data

When processing Customer Data on behalf of customers, AuditAgent.ai acts as a data processor or service provider and processes data in accordance with customer instructions and applicable agreements.

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1.3 Automatically Collected Information

When you access or use the Services, we may automatically collect:

• IP address
• Browser type and version
• Device identifiers
• Operating system
• Usage data
• Access times
• Pages viewed
• Referring URLs
• Log files and diagnostic data

We use this information to maintain security, improve performance, analyze usage trends, and enhance the user experience.

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1.4 Cookies and Similar Technologies

We use cookies, analytics tools, and similar technologies to:

• Operate and secure the Services
• Remember preferences
• Analyze traffic and usage patterns
• Improve functionality
• Support marketing and advertising efforts

You may manage cookie preferences through your browser settings or applicable cookie consent tools.

1.5 Information from Third Parties

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We may receive information from:

• Business partners
• Identity verification providers
• Analytics providers
• Marketing partners
• Publicly available sources
• Integration partners

We may combine this information with other data we collect.

2. How We Use Personal Data

We may use Personal Data for the following purposes:

2.1 Providing and Operating the Services

Including to:

• Create and manage accounts
• Authenticate users
• Deliver platform functionality
• Process transactions
• Provide support
• Maintain security and integrity
  
  

2.2 Improving and Developing the Services

We use information to:

• Analyze product usage
• Improve platform performance
• Develop new features
• Debug and troubleshoot issues
• Enhance AI-driven capabilities
  
  

2.3 Communications

We may use your information to:

• Send transactional communications
• Respond to requests
• Provide updates and notices
• Send marketing communications where permitted by law

You may opt out of marketing communications at any time.

2.4 Security and Fraud Prevention

We process information to:

• Detect suspicious activity
• Prevent unauthorized access
• Investigate security incidents
• Enforce our terms and policies
• Comply with legal obligations
  
  

2.5 Compliance with Law

We may process Personal Data to comply with applicable laws, regulations, legal processes, or enforceable governmental requests.

3. Legal Bases for Processing

If you are located in the European Economic Area (EEA), United Kingdom, or similar jurisdictions, we process Personal Data under one or more of the following legal bases:

• Performance of a contract
• Compliance with legal obligations
• Legitimate interests
• Consent
• Protection against fraud or abuse
  
  

Where we rely on consent, you may withdraw consent at any time.

4. How We Share Personal Data

We may share Personal Data with:

4.1 Service Providers

We work with trusted third-party providers that assist us with:

• Cloud hosting
• Infrastructure
• Analytics
• Customer support
• Security monitoring
• Payment processing
• Email delivery

These providers are authorized to process Personal Data only as necessary to provide services to us.

4.2 Customers and Authorized Users

Information submitted through customer accounts may be accessible to authorized users within that customer’s organization.

4.3 Corporate Transactions

If AuditAgent.ai is involved in a merger, acquisition, financing, reorganization, or sale of assets, Personal Data may be transferred as part of that transaction.

4.4 Legal and Regulatory Disclosures

We may disclose information if required to:

• Comply with applicable laws
• Respond to lawful requests
• Protect rights and safety
• Investigate fraud or security incidents
• Enforce agreements
  
  

4.5 Affiliates

We may share information with affiliated companies under common ownership or control, subject to this Privacy Policy.

5. AI and Automated Processing

AuditAgent.ai may use artificial intelligence, machine learning, and automated systems to support audit, compliance, risk analysis, reporting, workflow automation, and related functions.

We may process data submitted to the Services to:

• Generate insights and recommendations
• Improve system performance
• Detect anomalies or risks
• Enhance AI-assisted features

Unless otherwise agreed in writing, we do not use Customer Data to train generalized public AI models.

Customers remain responsible for ensuring they have appropriate rights and permissions to submit data to the Services.

6. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence.

Where required by law, we implement appropriate safeguards for international transfers, including:

• Standard Contractual Clauses
• Data Processing Agreements
• Technical and organizational safeguards
• Other legally recognized transfer mechanisms
  
  

7. Data Retention and Security

7.1 Security

We implement reasonable administrative, technical, and physical safeguards designed to protect Personal Data from unauthorized access, disclosure, alteration, or destruction.

Security measures may include:

• Encryption in transit and at rest
• Access controls
• Logging and monitoring
• Secure infrastructure providers
• Multi-factor authentication
• Periodic security reviews

No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

7.2 Retention

We retain Personal Data only for as long as necessary to:

• Provide the Services
• Fulfill contractual obligations
• Resolve disputes
• Comply with legal obligations
• Enforce agreements

We may anonymize or delete data when it is no longer needed.

8. Cookies and Tracking Technologies

We and our partners may use cookies, pixels, and similar technologies to:

• Maintain sessions
• Remember preferences
• Analyze engagement
• Improve performance
• Deliver relevant advertising

You may disable cookies through browser settings; however, certain features of the Services may not function properly.

9. Your Privacy Rights

Depending on your jurisdiction, you may have rights to:

• Access Personal Data
• Correct inaccurate data
• Delete Personal Data
• Restrict processing
• Object to processing
• Withdraw consent
• Request portability
• Lodge a complaint with a supervisory authority
  
  

To exercise your rights, contact us at the email address listed

We may verify your identity before processing requests.

If AuditAgent.ai processes data on behalf of a customer, requests regarding that data should generally be directed to the applicable customer.

10. California Privacy Rights

If you are a California resident, you may have rights under the California Consumer Privacy Act (“CCPA”) and California Privacy Rights Act (“CPRA”), including rights to:

• Know what Personal Information we collect
• Access Personal Information
• Correct inaccurate Personal Information
• Request deletion
• Opt out of certain data sharing activities
• Limit use of sensitive personal information where applicable
• Non-discrimination for exercising privacy rights

We do not knowingly sell Personal Information in exchange for monetary consideration.

California residents may submit requests using the contact information below.

11. Third-Party Services and Integrations

Our Services may integrate with third-party applications and services, including cloud providers, collaboration tools, productivity software, and identity providers.

When you enable integrations, you authorize the applicable third party to exchange data with AuditAgent.ai.

We are not responsible for the privacy or security practices of third-party services.

12. Children’s Privacy

The Services are not intended for children under 16 years of age, and we do not knowingly collect Personal Data from children. If you believe a child has provided Personal Data to us, please contact us so we can delete the information.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

When we make material changes, we will revise the “Last Updated” date and may provide additional notice where required by law.

Your continued use of the Services after changes become effective constitutes acceptance of the updated Privacy Policy.

14. Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact us.

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